Facility and Fleet Officer at Jotna Nigeria Limited

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The Prima Group has been doing enterprise in Nigeria for over 45 years. Founded as a partnership in 1965 by the late Naraindas G. Vaswani, the corporate was included in 1974. Since founding, the group has grown from an import oriented buying and selling firm to a medium-sized conglomerate with curiosity in banking, manufacturing, buying and selling, and actual property.

Our group includes of 4 essential enterprise items: Prima Impex Ltd., Engee Enterprises UK Ltd.,The LaCasera Company PLC and Prima Corporation Ltd. The Group is clearly targeted on 2 sectors: Plastics uncooked supplies buying and selling and drinks manufacturing and advertising.

As the Group grows, it necessitates a transition from a standard enterprise mannequin to professionally managed mannequin. It due to this fact turns into essential to centralize sure features and standardize processes with a view to guarantee high quality requirements and reduce prices throughout the group, whereas sustaining development – due to this fact setting stable foundations for our future.

In this respect, Jotna Nigeria Limited., a holding and funding providers firm, was arrange in 2003 to function the company head workplace for the enterprise items inside the group. Jotna Nigeria Limited offers the imaginative and prescient, strategic path, operational oversight and logistical help for the varied enterprise items, actively serving to every unit to meets its goals.

While we intentionally search to function sturdy central useful resource and management level, the Group maintains a tradition of enterprise, entrepreneurial management and creativity. These attributes along with integrity and drive as established by our founder, Mr. Naraindas G. Vaswani are these with which we proceed to problem ourselves every day.Location: Coker, Lagos

Reports To: Administrative Manager

Job Summary

The Facility and Fleet Officer might be accountable for delivering and reaching efficient administrative agenda as a strategic enter to the Group's enterprise operation. The Facility and Fleet Officer might be liable for services, fleet and administrative issues. He/she works actively, internally and externally with the out-source distributors to make sure that the group’s services and fleet are nicely managed, points resolved well timed with zero escalations.
Ultimately, the Facility and Fleet Officer is liable for assuring that the group has the executive help essential to conduct its enterprise and fulfill its mission.

Major Responsibilities
Facility Maintenance:

Ensure the administration and maintenance of apparatus and provides to fulfill well being and security requirements.
Assist in inspecting buildings’ buildings to find out the necessity for repairs or renovations.
Get concerned in recycling, renovations, occasion planning and many others. of workplace actions.
Assist the Administrative Manager in managing the employees lodging and visitor homes.
Ensure all repairs, provides and many others. are carried out inside schedule.
Ensure zero escalation of points.

Fleet Maintenance:

Assist the Administrative Manager in scheduling upkeep and repairs on autos.
Submission of Fuel Card schedule for approval on or earlier than twenty fifth of every month.
Perform car license registration and documentation in addition to renewal of identical.
Schedule, route, preserve, and monitor transport autos.
Ensure fleet availability to fulfill all requests by the corporate.
Create stories of driver's effectiveness.
Follow all car rules and legal guidelines.
Assist the Administrative Manager to make sure well timed car allocation to relevant employees.
Assist the Administrative Manager to make sure employees points relating to official autos and drivers are addressed and resolved inside SLA.

Compliance:

Ensure compliance to all inside and native legislative necessities.
Drive compliance inside processes and guarantee course of controls are in place as applicable.

Administration:

Supervising day-to-day operations of the executive division.
Plan and coordinate administrative procedures and techniques and devise methods to streamline processes.
Ensuring workplace is stocked with vital provides and all tools is working and correctly maintained.
Working with accounting and administration workforce to set budgets, monitor spending, and processing payroll and different bills.
Ensure the graceful and satisfactory circulate of knowledge inside the firm to facilitate different enterprise operations.
Manage schedules and deadlines.
Monitor stock of workplace provides and the buying of latest materials with consideration to budgetary constraints.
Monitor prices and bills to help in price range preparation.
Keep abreast with all organizational adjustments and enterprise developments.

Relationship Management:

Assist the Administrative Manager to make sure that buyer necessities are delivered inside the agreed SLAs and timelines.
Maintain data of working setting and liaise with key stakeholders to maintain abreast of enterprise actions.
Develop sturdy working relationship with the Facility/Fleet Management group, guaranteeing efficient communication and early identification of necessities and repair points, together with observe up on complaints.
Measure buyer satisfaction, develop motion plan to mitigate any operational dangers or to resolve escalated points.

Requirement

Interested candidates ought to possess a Bachelor's Degree in related fields.

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