Senior Administrative Officer at Breakthrough ACTION May, 2022

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The Senior Administrative Officer might be answerable for challenge procurement and logistics according to USAID guidelines and rules in addition to Johns Hopkins University guidelines and rules. This place might be answerable for overseeing your entire challenge administrative group in all its logistics, procurement and normal administrative duties.

Essential Duties and Responsibilities

In addition to the general technical inputs to the challenge described above, particular duties and obligations embody the next. Other duties could also be assigned.

  • Advise the Director of Finance, Project Director, Technical Leads and so forth. and supply coverage steering and substantive inputs on normal administrative, contract and monetary issues;
  • Provide technical oversight to the executive group members (admin officers, assistants, cleaners, drivers and so forth.) in Abuja and the state places of work;
  • Supervise procurement of products and providers for the challenge in keeping with USAID and institutional guidelines and rules. Also, supervise all challenge transportation, the coordination of all conferences, workshop logistics and all native and worldwide challenge journey;
  • Develop related value projections primarily based on previous data and anticipated actions and makes fiscally sound suggestions;
  • Oversee the administration and preparation of vendor contracts and Service Level Agreements (SLAs);
  • Oversee the vender bill processing course of and resolves fee points between distributors and the challenge;
  • Ensures all employees adhere to the workplace insurance policies and normal workplace process
  • Obtain quotes from native suppliers in an environment friendly and well timed method, adhering to USAID and JHU procurement insurance policies;
  • Oversee workplace stock administration of workplace property within the Abuja Office and the Field Offices;
  • Oversee upkeep and administration of bodily workplace house and challenge autos; together with environmental cleansing, native transportation, upkeep workplace gear and home equipment and assembly employees workplace wants;
  • Ensure all administrative programs run easily to make sure compliance and effectivity;
  • Monitor administrative expenditures to make sure compliance with budgetary suggestions;
  • Oversee the preparation and administration of vendor agreements in line related insurance policies;
  • Prepare related administrative experiences when wanted;
  • Other duties as recognized by supervisor.

Supervisory Responsibilities

This place has direct supervisory obligations over the executive group that features an Admin Officers and Assistants, Receptionist, Drivers, Cleaners and Technical oversight over the admin/finance officers within the states.

Minimum Qualifications & Experience

Bachelor’s diploma or larger in a related area (social sciences, humanities, different). Minimum of 8 – 10 years’ expertise on USAID funded tasks applications in Nigeria. Health challenge experience valued.

Languages Skills

Must be fluent in English.

Interested and certified candidates ought to ship their CVs in PDF format to: utilizing the Job Title and Location as the topic of the e-mail. e.g. “Administrative Officer – Information Technology, Abuja”.

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