Supply Chain Officer at Terre des hommes Foundation (Tdh) May, 2022

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Location: Maiduguri, Borno
Employment Type: Full-time
Length of Contract 12 months, with the opportunity of renewal

General Description of the Position

  • Under the supervision of the Logistics Manager, the Supply Chain Officer is chargeable for the well timed and environment friendly procurement of products and provides on the delegation-level. S/he’s additionally dedicated to the administration, respect, compliance, and environment friendly implementation of all associated insurance policies, guidelines, procedures, instruments, and good practices.
  • S/He works in full line with the mission technique outlined for the intervention and her/his tasks embrace:
    • Procurement administration
    • Team administration
    • Reporting / Communication

Key Responsibilities Include (however are usually not restricted to)
Procurement administration:

  • Ensure to carry-out native market surveys to make sure full information and evaluation of the buying setting (availability of products / companies, costs, and so on.)
  • Update tariffs and suppliers’ database
  • Ensure to arrange pre-established frameworks agreements (FWAs) and Pre-Qualified Supplier (PQS) lists and perform comparative bid evaluation and PO processes frequently
  • Implement processes to streamline repetitive procurement of products/companies to extend aggressive tendering and inside processes
  • Participate within the preparation of the procurement plans, and the launch of tender procedures
  • Provides planning assist and recommendation to procurement requesters, and maintains a steady overview of provide wants by offering up to date procurement plans
  • Verify Purchase and Services Requests (PSR) guaranteeing all required data is offered and guaranteeing that approval guidelines and procedures are noticed earlier than submission to her/his line supervisor for validation
  • Ensure the preparation of the buying paperwork in compliance with Tdh procurement procedures
  • Manage the procurement course of in an environment friendly and cost-effective method
  • Ensure that items/companies procured match with the requesters’ specs and are of excellent high quality, worth for cash, and delivered on time
  • Ensure that each one paperwork collected from the provider in addition to inside paperwork are correctly accomplished and in compliance with Tdh procedures earlier than submission to the licensed signatories and the cost by the finance division
  • Ensure that buy information are full in compliance with Tdh procedures
  • Ensure a correct submitting system of all procurement information and paperwork (exhausting and comfortable)
  • Ensure common coaching of procurement requesters to ensure a greater understanding and application of the procurement insurance policies and procedures
  • Establish and keep efficient working relationships with suppliers
  • Evaluate performances of suppliers every year
  • Ensure the follow-up of the contracts and their renewal on time if relevant

Team administration:

  • Manage the workforce beneath supervision with integrity and foresight to make sure that the best requirements of accountability and professionalism are met and maintained
  • Coordinate, plan, and supervise the work of the workforce beneath the supervision
  • Support the workforce beneath supervision and suggest capability constructing and coaching when required
  • Appraise the workforce beneath the direct supervision

Reporting / Communication:

  • Report frequently to her/his line supervisor associated data on work progress
  • Organize weekly conferences with price range holders for procurement updates
  • Send weekly the up to date procurement follow-up to the price range holders
  • Provide the month-to-month logistics reviews on time to her/line supervisor (PSR follow-up, contract follow-up, development tracker)
  • Assist her/his line supervisor throughout inside/exterior audits
  • Take half in conferences regarding logistics points
  • Report to her/his line supervisor any alerts of non-compliance with Tdh logistics processes or insurance policies

Other:

  • Agree to adjust to Tdh Code of Conduct and promote the Child Safeguarding coverage
  • Report severe circumstances of abuse on kids that she/he would pay attention to in Tdh’s intervention places. Strict confidentiality have to be revered
  • Adhere to and implement present administrative and logistical laws and procedures
  • The duties and tasks listed above are consultant of the character and ranges of labor assigned and are usually not essentially all-inclusive.

Job Requirements
Experience / competencies:

  • A related University Degree or skilled qualification in procurement or equivalent- will be compensated with expertise (on the discretion of the recruitment workforce)
  • Minimum 2-year expertise as a Supply Chain Officer or comparable place
  • Proven information within the following fields: procurement, development, inventory administration, transport administration
  • Advanced IT information: Microsoft Office notably Excel, Outlook, Internet
  • Proven expertise in workforce administration and capability constructing
  • Experience working with NGOs (Non-governmental Organizations) is a bonus

Skills:

  • Strong negotiation, interpersonal and organizational abilities together with the power to work to deadlines, and priorities, take note of particulars, and talent to unravel issues
  • Coaching and capability constructing abilities of employees
  • Good oral communication, writing, and reporting abilities in English
  • Proactive, autonomous, rigorous, analytical
  • Willingness and motivation to work in a world and intercultural context
  • High sense of integrity, rigor, and adaptability

Languages:

  • Fluent in English (written and spoken), Hausa and Kanuri is an added benefit.

Salary
N350,000 – N380,000 month-to-month.

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